Deskripsi Pekerjaan

Some of your duties will include:

• To provide administrative and operational support to the Legal and Internal Audit functions by managing documentation and coordinating monthly and annual ethics training programs. This role ensures effective document control, compliance with governance standards, and efficient administrative support for business operations.

Ethics Training and Awareness

• Develop, prepare, and coordinate regular ethics training programs for site-wide implementation for staff and non-staff, including all related logistics.
• Support the communication of corporate ethics policies, anti-bribery, anti-corruption, conflict of interest, and compliance standards.
• Maintain training records, participant attendance, and evaluation feedback to support continuous improvement.
• Assist in the preparation of bilingual materials for ethics training sessions, campaigns, posters, and digital communications.

Internal Audit Documentation Support

• Provide administrative and documentation support to the Internal Audit team, including audit plans, reports, findings, and follow-up actions.
• Maintain the confidentiality of audit documentation and ensure secure filing in accordance with internal policies.
• Assist in coordinating audit schedules, audit opening and closing meetings, and documentation requests from departments.
• Support the preparation of compliance and governance reports for management review.

Legal Administrative Support

• Manage legal document filing and maintain organized records.
• Provide administrative support for legal correspondence and documentation.
• Assist in coordinating with internal stakeholders regarding compliance-related documentation.
• Provide general administrative support, including reporting, data entry, and document control.

Governance and Continuous Improvement

• Promote awareness of the Company’s Code of Conduct and governance policies.
• Support the development of SOPs, guidelines, and checklists for ethics- and compliance-related activities.
• Participate in process improvement initiatives within the Internal Audit, Legal, and General Affairs functions.

Kualifikasi

1. Bachelor’s degree in law, business administration, or a related field.
2. Having 4 – 5 years’ experience, particularly in administrative support, legal support, audit support, or similar functions.
3. Experience in handling documentation and coordinating training programs is an advantage
4. Demonstrated ability to coordinate ethics training programs including planning, scheduling, logistics, and record administration.
5. Demonstrated ability to provide administrative and documentation support for audit activities including audit plans, reports, findings, and follow-up actions
6. Excellent communication skills in English both verbal and written and computer literate.